RFID File Tracking System

Industries and Application Features

Any industry dealing with huge set of data stored on physical files needs a solution which enables them to arrange, manage, locate and retrieve these files in a faster way.

Application Features:

RFID based file tracking system is equipped with multiple features like:

Efficient and automated tracking, locating, archival and retrieval
Regulatory compliance
Web-based status, retrieval and analytic reporting
Role-based access (who can access what, when and where)
Check-in and Check-out management
Bulk pull facilitation
Unauthorized access alert
Departmental billing based on access
Box, container and reusable tote management

UHF RFID Features & Advantages

Printable
Convenient to use
Multi-tag reading
Widely used, eg. storage, logistic, asset management, aviation, supermarket

Specifications:

Tag Size: 3.9*1.4*0.02cm
Frequency: 860~960MHz
Standard: PEC CLASS 1 GEN 2, ISO 18000-6C
Material: PET+AL
Operating Mode: Read & Write
Programming cycles: 10,000 times for repeated delete/write.
Data retention: >10 years
Memory Size: 96bit/512bit
Read Range: 1-3m (Depend on reader and environment)
Write Range: 1m

A typical RFID File Room includes:

Handheld RFID Reader to Find missing files.
The Portable RFID Reader includes a drop-down list of Office Locations (Places & People) and is used to periodically inventory 'files in circulation' to keep track of the dynamic movement of records around the office from person to person and place to place.
The inventory data is updated to Software so staff will always have 'refreshed' views of Current file locations.

A typical RFID for Office/Department includes:

RFID Wallmount Reader includes In and Out sensors and uses RFID to update Central Software with what files are In or Out. If the files are going 'Out', Software looks up the Requestor in the database and automatically transfers the files to the Requestor, or otherwise to the global 'Out' location.
RFID Staff Badges can include RFID labels and can be placed with files going 'Out' and the files will automatically be transferred 'Out' to the person or placing matching the Card or Badge.
Portable RFID Reader to 'Find' and 'Inventory' files.
RFID labels with or without encoding of host database values.

RFID File Room Devices

RFID Computer workstation for Check In / Out of files as they go out or come in to the file room.

Includes a sheet(s) of paper with each office location (Places & People) represented by RFID Tags. The staff just scan the tag code on a file and then on the 'Destination or Location' bar code sheet(s) to transfer files out of the file room to their destination.

RFID labels/tags in bulk for regular use

Automated collection/ management of physical record data
Improved productivity
Fewer inventory errors
Automated and cost-effective regulatory compliance
Fast record retrieval
Integration with related business systems, such as inspection and maintenance applications, improves return on investment for existing technology investments